Search Results for keywords:"record retention"

The Federal Energy Regulatory Commission (FERC) has announced updates to its system of records related to Equal Employment Opportunity (EEO) discrimination complaints, under the Privacy Act of 1974. These updates include new routine uses of the records, such as sharing information in the event of a data breach. Comments on the changes are open for 30 days from the date of publication. The system records details of complaints from FERC employees, applicants, and others involved in EEO cases, and all data will be stored securely with restrictions on access.

The Department of the Treasury is submitting multiple information collection requests to the Office of Management and Budget (OMB) for review, as required by the Paperwork Reduction Act of 1995. They are seeking public comments on these requests by March 31, 2025. One request involves proposals for public contracts for supplies and services, impacting businesses with an estimated 217,838 annual burden hours. Another is related to the Coronavirus Economic Relief for Transportation Services (CERTS) program, which provided $2 billion in grants to transportation service providers both impacted by COVID-19 and required to maintain expenditure records for three years, with an estimated burden of 365 annual hours.

The Department of Energy (DOE) is proposing changes to its existing Privacy Act System of Records, known as DOE-28 General Training Records. This update aims to meet new formatting guidelines from the Office of Management and Budget (OMB) and enhance the protection of personal information. The proposal includes removing certain office locations, updating and adding new ones, and altering how such systems operate, especially with the implementation of cloud storage. Additionally, several routine uses of personal information are being revised or newly introduced to ensure better management of data and assist in responses to potential data breaches.

The Internal Revenue Service (IRS) is asking for public feedback on its information collection methods to help reduce paperwork and respondent burden, as outlined in the Paperwork Reduction Act of 1995. Specifically, the IRS is looking at procedures for combined information reporting by successor business entities after mergers or acquisitions. They are seeking comments on whether the collection is necessary, its accuracy, quality, utility, and ways to reduce burden on respondents. Feedback is welcomed until March 24, 2025, and the current information collection is set to continue without changes.

The U.S. Merit Systems Protection Board (MSPB) plans to create a new system called "Surveys for Special Studies of the Civil Service" under the Privacy Act of 1974. This system will collect, store, and use information for developing surveys like the Merit Principles Survey, which assess the health of federal workforce practices such as merit system principles and prohibited personnel practices. These surveys, carried out every few years, seek feedback from federal employees and aim to provide insights for policymakers. The information gathered will be managed and protected under specific regulations, ensuring individuals can access or amend their own records.

The Department of Defense (DoD) has established a new system of records called the "Military Corrections and Parole Board Records," which tracks military Service members confined for violations of the Uniform Code of Military Justice. This system helps manage information on the confinement, health assessments, and parole decisions of these individuals. Additionally, the DoD is proposing a rule to exempt certain parts of this system from provisions of the Privacy Act to ensure smoother functionality across different departments within the DoD. Public comments on parts of the system’s uses will be accepted until January 22, 2025.