Search Results for keywords:"Privacy Act of 1974"

The U.S. Department of Energy (DOE) is modifying its existing Privacy Act system of records, named DOE-14 Report of Compensation, to comply with new formatting requirements and to ensure proper coverage of business processes and Privacy Act information. Key changes include updates to system locations and managers, revisions to categories of covered individuals and records, and modifications to policies for record storage, retrieval, and disposal. The update also involves removing magnetic tape and paper records and adopting cloud-based storage solutions while enhancing security measures. The document outlines procedures for record access, contesting record procedures, and routine uses of records, ensuring compliance with relevant federal privacy laws and guidelines.

The U.S. Department of Homeland Security (DHS) is modifying a FEMA system of records related to flood mapping and hazard mitigation planning, in accordance with the Privacy Act of 1974. These changes involve updates to record locations, authorities, purposes, and categories of individuals and records. The primary goal is to improve how FEMA manages flood maps and hazard mitigation, involving public officials, property owners, and other stakeholders. Comments on these modifications can be submitted until February 10, 2021.

The Department of Defense is updating its Pentagon Facilities Parking Program records system under the Privacy Act of 1974. This update includes expanding the types of records collected and revising sections to improve clarity and accuracy. The purpose of this system is to manage parking permits for DoD personnel and contractors at Pentagon facilities. The changes also include new procedures for handling records and ensuring they are secure, as well as adding standard DoD routine uses for the records.

The Department of Defense (DoD) is updating its Joint Advertising, Market Research & Studies Recruiting Database (JAMRS), which contains information on individuals aged 16 to 18 for recruitment purposes. The update involves adding new rules for data sharing, especially with the Office of Inspector General and in compliance with federal law. This update also clarifies several aspects of the system, including data storage practices, and offers procedures for individuals who wish to have their information removed. Public comments on these changes are welcome until January 22, 2025.

The Council of the Inspectors General on Integrity and Efficiency (CIGIE) published a notice about a new system of records called the PRAC Data Warehouse System (PDWS)—CIGIE-5, which is subject to the Privacy Act of 1974. Initially, there was an error in how comments on this notice could be submitted, mistakenly directing people to the Federal Rulemaking Portal. This notice corrects that mistake and informs the public of an extension for the comment period. Comments can now be submitted by mail to CIGIE's address or via email at comments@cigie.gov.

The Board of Governors of the Federal Reserve System is updating a system of records known as the FRB—360 Assessment Records. This updated system will include 360-degree assessment questionnaires filled out by employees and their evaluators, along with feedback reports. The system's name has been changed, and there are new contractors involved in this process. The records will be kept until they are replaced, one year after the evaluated employee leaves, or for three years, whichever comes first. The update aims to improve record management and security while adhering to legal requirements.

The Department of Veterans Affairs is updating its record system called "Veterans, Dependents of Veterans, and VA Beneficiary Survey Records (43VA008)" as required by the Privacy Act of 1974. The updates include changing the System Manager, revising organizational information, and modifying Routine Uses to comply with VA standards. New security practices have been added, like the Handbook for Secure Connections 6513, and updates to the language for handling data storage and protection have been made. The changes will be effective from February 24, 2021, and aim to ensure better privacy and data security for the records involved.

The Consumer Financial Protection Bureau (CFPB) plans to eliminate the "CFPB.003 Non-Depository Institution Supervision Database" system of records. This system's records have been incorporated into the modified "CFPB.002 Supervision and Examination Records" to create a single system for supervisory information. The change aligns with the Privacy Act of 1974 and Office of Management and Budget guidelines, streamlining records management. Public comments on this proposal are accepted until February 3, 2025, with the rescindment set to take effect on February 12, 2025, barring any contrary comments.

The Department of Health and Human Services (HHS) is updating an existing system of records, named Federal Advisory Committee/Subgroup Member, Subscriber/Registrant, and Guest Speaker Records. This update includes adding records about guest speakers at advisory committee meetings and changing the system's name. New routine uses for the records have been established, such as sharing limited information about guest speakers’ qualifications and financial interests. The update aims to enhance transparency and ensure compliance with federal advisory committee regulations. Comments on the new and revised policies are invited until January 27, 2025.

The Federal Communications Commission (FCC) and the Universal Service Administrative Company (USAC) are starting a new computer matching program with the Department of Veterans Affairs to verify eligibility for the Lifeline and Affordable Connectivity Program (ACP). These programs provide discounted broadband and voice services to low-income consumers. The program will check if applicants or subscribers are receiving Veterans Pension or Survivors Pension benefits, which qualify them for these discounts. This matching program, expected to reduce fraud and improve service, will begin on April 11, 2025, and last 18 months.