Search Results for keywords:"Privacy Act of 1974"

The Department of Defense (DoD) has established a new system of records called the "Military Corrections and Parole Board Records," which tracks military Service members confined for violations of the Uniform Code of Military Justice. This system helps manage information on the confinement, health assessments, and parole decisions of these individuals. Additionally, the DoD is proposing a rule to exempt certain parts of this system from provisions of the Privacy Act to ensure smoother functionality across different departments within the DoD. Public comments on parts of the system’s uses will be accepted until January 22, 2025.

The Department of Veterans Affairs (VA) is establishing a new system of records called the Community Care Provider Profile Management System (PPMS), as required by the Privacy Act of 1974. This system will maintain records of non-VA health care providers participating in VA community care programs. The information stored in this system includes providers' personal and professional details, such as name, contact information, and identification numbers. The VA outlines several routine uses for this information, primarily involving disclosure to appropriate agencies for purposes like verifying provider credentials or responding to legal requests, all while ensuring compliance with privacy laws like HIPAA.

The U.S. Department of Agriculture's Food and Nutrition Service (FNS) has announced a reestablished computer matching program with State agencies that manage the Supplemental Nutrition Assistance Program (SNAP). This program allows these agencies to access the Electronic Disqualified Recipient System (eDRS), which is a national database that keeps track of individuals disqualified from SNAP due to intentional program violations. By accessing this system, State agencies can verify an individual's SNAP eligibility and determine the appropriate length of disqualifications. The program aims to maintain program integrity and reduce errors in SNAP benefit distribution.

The Department of Defense (DoD) is proposing a rule to update the system of records for the DoD 0004 "Defense Repository for Common Enterprise Data (DRCED)" under the Privacy Act of 1974. This update includes an exemption from certain Privacy Act provisions due to national security concerns, allowing certain records to withhold classification information. Comments on this proposal are open until March 8, 2021, and the DoD states that the rule will not significantly impact small businesses or impose extra information collection requirements on the public.

The U.S. Department of Energy (DOE) issued a final rule exempting certain records in its newly established system, DOE-42 Nondiscrimination in Federally Assisted Programs Files, from specific provisions of the Privacy Act of 1974. These exemptions are applied to protect investigatory materials used for law enforcement purposes, safeguarding against unauthorized access to sensitive data related to federal civil rights compliance investigations. The DOE addressed public comments on the rule and justified the need for exemptions to enhance the confidentiality and integrity of law enforcement processes while ensuring fairness and due process. The rule becomes effective on January 16, 2025.

The Federal Communications Commission (FCC) and the Universal Service Administrative Company (USAC) are launching a new computer matching program with the Mississippi Department of Human Services. This program aims to verify whether people applying for or currently receiving benefits from the Lifeline and Affordable Connectivity Program (ACP) are eligible by checking if they receive SNAP benefits. The matching process will involve sharing information like part of the applicant's Social Security Number and date of birth to confirm eligibility. The program will start on March 27, 2025, and run for 18 months.

The Department of Housing and Urban Development (HUD) is proposing changes to their Enterprise Income Verification System (EIV) under the Privacy Act of 1974. The update involves replacing the Income Discrepancy Report with an Income Validation Tool to improve accuracy in verifying tenants’ incomes and reduce false discrepancies. This system is used to check income information for families receiving HUD rental assistance, making it easier to identify any unreported income or errors. Public comments on these changes are encouraged until January 27, 2025, and the changes will take effect after the comment period unless significant objections are raised.

The Federal Energy Regulatory Commission (FERC), part of the Department of Energy, plans to rescind a system of records called "Commission Reconsideration of Retirement Refund Decisions File (FERC—27)." This action is being taken because the Commission no longer keeps records about the refund of certain retirement deductions, directing former employees to the Office of Personnel Management instead. FERC is seeking comments on this rescindment, which must be received within 30 days of the notice’s publication in the Federal Register. If no comments are received, the rescindment will become effective after this period.

The U.S. Department of Homeland Security (DHS) is modifying a FEMA system of records related to flood mapping and hazard mitigation planning, in accordance with the Privacy Act of 1974. These changes involve updates to record locations, authorities, purposes, and categories of individuals and records. The primary goal is to improve how FEMA manages flood maps and hazard mitigation, involving public officials, property owners, and other stakeholders. Comments on these modifications can be submitted until February 10, 2021.

The United States Postal Service (USPS) plans to revise its Customer Privacy Act Systems of Records to introduce a new system to better understand and meet customer needs. This includes analyzing customer interactions with marketing campaigns and helping USPS sales staff. The updates will add new purposes for the existing records system, like providing customer recommendations and assessing campaign effectiveness. If no objections are raised by May 12, 2025, the changes will automatically come into effect.