Search Results for keywords:"Privacy Act of 1974"

The Department of Health and Human Services (HHS) is updating an existing system of records, named Federal Advisory Committee/Subgroup Member, Subscriber/Registrant, and Guest Speaker Records. This update includes adding records about guest speakers at advisory committee meetings and changing the system's name. New routine uses for the records have been established, such as sharing limited information about guest speakers’ qualifications and financial interests. The update aims to enhance transparency and ensure compliance with federal advisory committee regulations. Comments on the new and revised policies are invited until January 27, 2025.

The U.S. Department of Energy (DOE) is updating its Privacy Act System of Records, specifically the DOE-26 Official Travel Records, to meet new requirements and better protect personal information. Changes include updating system locations, removing old system sites, and adding new routine uses to improve response to data breaches. The notice also updates information on safeguarding records, which can be stored in secure cloud-based environments, and describes procedures for individuals to access or contest their records. These modifications aim to enhance privacy protections and ensure compliance with federal policies.

The U.S. Environmental Protection Agency (EPA) has proposed a new system of records called the Environmental Protection Agency's Acquisition System (EAS). This system is designed to help with contract management and procurement processes by tracking actions like initiation, modification, and awards. It includes the personal information of EPA employees involved in these processes, such as names and contact details, and is protected by strong security measures. The proposed system is in line with the Privacy Act of 1974, and the public can comment on it until March 25, 2021.

The Board of Governors of the Federal Reserve System is updating the records system for the Office of Inspector General (OIG) personnel as per the Privacy Act of 1974. These updates include adding video and audio recordings to the records, in compliance with certain parts of Executive Order 14074, addressing ethical inquiries, and including potential employees in the system. The Board revised some rules and uses of this information to aid in personnel decisions like hiring and promotions. They are also implementing technical changes to the system to improve privacy and security.

The Social Security Administration (SSA) has issued a notice in compliance with the Privacy Act of 1974 and Executive Order 14168, aiming to modify the system of records related to Social Security Numbers (SSNs). This notice includes updates such as revising categories of individuals covered, removing gender references, clarifying the system's location to include cloud-based environments, and improving readability. In addition, the SSA readdresses routine uses and safeguarding measures, and invites public comments on these changes by March 24, 2025. This initiative is intended to enhance privacy protection, system efficiency, and compliance with new federal directives.

The Department of Energy (DOE) is announcing a modification to its Privacy Act System of Records, specifically the DOE-31 Firearms Qualifications Records. This update aims to align with new formatting standards and ensure proper coverage of business processes and Privacy Act information. Key changes include adding the National Nuclear Security Administration (NNSA) Headquarters as a system location, removing certain addresses, updating routine uses, and incorporating cloud-based services for records storage. The modifications also extend the time allowed for filing appeals from 30 to 90 days, complying with privacy laws and practices.

The Council of the Inspectors General on Integrity and Efficiency (CIGIE) published a notice about a new system of records called the PRAC Data Warehouse System (PDWS)—CIGIE-5, which is subject to the Privacy Act of 1974. Initially, there was an error in how comments on this notice could be submitted, mistakenly directing people to the Federal Rulemaking Portal. This notice corrects that mistake and informs the public of an extension for the comment period. Comments can now be submitted by mail to CIGIE's address or via email at comments@cigie.gov.

The Board of Governors of the Federal Reserve System is updating a system of records known as the FRB—360 Assessment Records. This updated system will include 360-degree assessment questionnaires filled out by employees and their evaluators, along with feedback reports. The system's name has been changed, and there are new contractors involved in this process. The records will be kept until they are replaced, one year after the evaluated employee leaves, or for three years, whichever comes first. The update aims to improve record management and security while adhering to legal requirements.

The Department of Veterans Affairs is updating its record system called "Veterans, Dependents of Veterans, and VA Beneficiary Survey Records (43VA008)" as required by the Privacy Act of 1974. The updates include changing the System Manager, revising organizational information, and modifying Routine Uses to comply with VA standards. New security practices have been added, like the Handbook for Secure Connections 6513, and updates to the language for handling data storage and protection have been made. The changes will be effective from February 24, 2021, and aim to ensure better privacy and data security for the records involved.

The Federal Energy Regulatory Commission (FERC), part of the Department of Energy, announced changes to their system of records related to employee requests for restoring lost annual leave. This notice, published in accordance with the Privacy Act of 1974, outlines modifications to routine uses of these records to respond to data breaches and other necessary disclosures. Individuals can comment on these changes within 30 days of publication, and further details are provided on how to access these records or contest them. The updated system is stored electronically, with strict access controls to ensure data security.