Search Results for keywords:"system of records"

The Federal Reserve System is planning to make changes to its record-keeping system related to its employees. These changes will update how they manage personal records, including details about past and present employees, job applicants, and beneficiaries. The updates will broaden the types of individuals covered and modernize the kinds of information kept, such as personal pronouns and prior military service. These changes aim to enhance the Board's management and decision-making processes related to its personnel and benefits.

The Federal Energy Regulatory Commission (FERC), part of the Department of Energy, is updating its system of records called "Federal Personnel and Payroll Records (FERC-57)." These updates comply with the Privacy Act of 1974 and the Office of Management and Budget guidelines. The updated system will be used for handling personnel and payroll functions and now includes new routine procedures for addressing data breaches. The modifications to the system cover a wide range of areas, including the purpose of the system, security classification, and the procedures for accessing and retaining records. Public comments on these updates must be submitted within 30 days of the document's publication in the Federal Register.

The Department of the Treasury has proposed changes to its system of records notice under the Privacy Act of 1974 for the Committee on Foreign Investment in the United States (CFIUS) Case Management System. These changes will update the legal authorities and clarify regulations to help CFIUS assess and review foreign investments for national security risks. The amendments add new legal authorities and adjust existing ones, allowing CFIUS to better manage and store information related to foreign investments in the U.S. The modifications are set to take effect on March 8, 2021, unless further adjustments are necessary based on public comments received by that date.

The Department of Health and Human Services (HHS) is establishing a new system of records to maintain child abuse and neglect investigation records for the Office of Refugee Resettlement's Unaccompanied Children Bureau. The rule exempts this system from certain Privacy Act requirements, like disclosure and access rights, to protect the integrity of investigations and secure sensitive information. HHS explains that these exemptions are necessary to prevent interference with investigations, safeguard the identities of children and informants, and maintain the effectiveness of investigative techniques. The rule will be effective by February 6, 2025, unless adverse comments are received by January 22, 2025.

The U.S. Department of Homeland Security (DHS) is modifying a FEMA system of records related to flood mapping and hazard mitigation planning, in accordance with the Privacy Act of 1974. These changes involve updates to record locations, authorities, purposes, and categories of individuals and records. The primary goal is to improve how FEMA manages flood maps and hazard mitigation, involving public officials, property owners, and other stakeholders. Comments on these modifications can be submitted until February 10, 2021.

The Department of Health and Human Services (HHS) published a final rule concerning a new Privacy Act system of records called "NIH Police Records" maintained by the National Institutes of Health (NIH). Originally scheduled to take effect on February 18, 2025, this rule's start date is now delayed until March 21, 2025. The delay follows a memorandum from President Trump titled "Regulatory Freeze Pending Review," which suggested postponing the implementation of such rules for 60 days to allow for further review. The shift aims to ensure a comprehensive consideration of the rule's impact.

The U.S. Department of Energy (DOE) is modifying its existing Privacy Act system of records, named DOE-14 Report of Compensation, to comply with new formatting requirements and to ensure proper coverage of business processes and Privacy Act information. Key changes include updates to system locations and managers, revisions to categories of covered individuals and records, and modifications to policies for record storage, retrieval, and disposal. The update also involves removing magnetic tape and paper records and adopting cloud-based storage solutions while enhancing security measures. The document outlines procedures for record access, contesting record procedures, and routine uses of records, ensuring compliance with relevant federal privacy laws and guidelines.

The Department of Veterans Affairs (VA) is establishing a new system of records called the Community Care Provider Profile Management System (PPMS), as required by the Privacy Act of 1974. This system will maintain records of non-VA health care providers participating in VA community care programs. The information stored in this system includes providers' personal and professional details, such as name, contact information, and identification numbers. The VA outlines several routine uses for this information, primarily involving disclosure to appropriate agencies for purposes like verifying provider credentials or responding to legal requests, all while ensuring compliance with privacy laws like HIPAA.

The Department of Veterans Affairs (VA) is updating its Health Program Evaluation records system to improve clarity and security. The changes include updating how records are used, stored, and protected, and revising contact information for system managers. The VA is also making minor language adjustments to enhance understanding and ensure the system aligns with routine use guidelines. Public comments are invited, and the updated records system will take effect 30 days after its publication unless further changes are deemed necessary.

The Office of Personnel Management (OPM) has announced a new system that collects information about individuals who submit public comments on OPM documents published in the Federal Register. This system, known as "OPM/Internal—29, Federal Register Comments," will store and manage comments and any personal information provided by the commenter. Public comments can be submitted via Regulations.gov, and these records are maintained in the Federal Docket Management System. OPM is committed to safeguarding this information and has detailed specific procedures for accessing and contesting records.