Search Results for keywords:"system of records"

The U.S. Department of Education has issued a notice about changes to a system of records called the "Enterprise Data Management and Analytics Platform Services" (EDMAPS). This system collects and analyzes data from various Federal Student Aid sources to assist in managing student aid throughout its lifecycle. The changes include clarifications on legal authorities, updates to the system's purposes, and modifications to categories of records and routine uses of information to help prevent and investigate fraud. The updates are open for public comment until February 3, 2025, before they become official.

The United States Agency for International Development (USAID) is planning to modify its Partner-Vetting System, a system used to vet directors, officers, and employees of non-governmental organizations seeking funds from USAID. The system collects personal data to ensure that USAID’s funds do not inadvertently support individuals or entities posing a risk to national security. Changes include removing certain categories of individuals from its coverage and clarifying details in the system’s records. USAID invites the public to submit comments on the proposed changes by February 12, 2021.

The U.S. Merit Systems Protection Board (MSPB) has proposed changes to a system of records known as "MSPB—3, Reasonable Accommodations," as per the Privacy Act of 1974. This system tracks information on people who request accommodations for disabilities, medical conditions, pregnancy, or religious reasons, including employees and those involved in MSPB programs. The update expands its scope to cover more individuals, including those who participate in MSPB functions, and clarifies the types of accommodations like flexible hours for both pregnancy and religious practices. Public comments on these proposals are invited until February 3, 2025.

The Social Security Administration (SSA) announced a modification to its system of records for Social Security Number (SSN) Holders and Applications. This change includes updates to record-keeping practices, incorporating gender-inclusive language, and clarifying the system's use in a cloud-based environment. It includes new protocols for security, retention, and the sharing of information with other federal and state agencies. Public comments are invited by January 30, 2025, for any routine use concerns, and the details are documented in the Federal Register.

The Department of the Navy has introduced a new system of records called the Command Individual Risk and Resiliency System (CIRRAS) for the United States Marine Corps (USMC). This system will assist Commanding Officers and Senior Enlisted Advisors in making better decisions about force preservation and risk management for Marines and Service Members. CIRRAS will record and analyze various personal and service-related data to quickly identify individuals needing immediate attention, supporting unit readiness, and helping commanders implement strategies to mitigate risks. Public feedback on the system's usage practices will be accepted until March 24, 2021.

The Department of Defense (DoD) is updating its Joint Advertising, Market Research & Studies Recruiting Database (JAMRS), which contains information on individuals aged 16 to 18 for recruitment purposes. The update involves adding new rules for data sharing, especially with the Office of Inspector General and in compliance with federal law. This update also clarifies several aspects of the system, including data storage practices, and offers procedures for individuals who wish to have their information removed. Public comments on these changes are welcome until January 22, 2025.

The Department of Defense (DoD) is proposing a rule to update the system of records for the DoD 0004 "Defense Repository for Common Enterprise Data (DRCED)" under the Privacy Act of 1974. This update includes an exemption from certain Privacy Act provisions due to national security concerns, allowing certain records to withhold classification information. Comments on this proposal are open until March 8, 2021, and the DoD states that the rule will not significantly impact small businesses or impose extra information collection requirements on the public.

The Department of Defense (DoD) is updating and reissuing a system of records called the "Defense Repository for Common Enterprise Data" (DRCED), now designated as DoD 0004. This system collects and maintains data on various individuals related to the DoD to improve business operations and mission readiness through better data management. The update includes changes to the system location, management, and the purpose of the records, as well as proposals for exempting certain information from Privacy Act provisions. The DoD invites public comments on these modifications, especially regarding routine uses of the data.

The Department of Veterans Affairs (VA) is updating its Health Program Evaluation records system to improve clarity and security. The changes include updating how records are used, stored, and protected, and revising contact information for system managers. The VA is also making minor language adjustments to enhance understanding and ensure the system aligns with routine use guidelines. Public comments are invited, and the updated records system will take effect 30 days after its publication unless further changes are deemed necessary.

The Office of Personnel Management (OPM) has announced a new system that collects information about individuals who submit public comments on OPM documents published in the Federal Register. This system, known as "OPM/Internal—29, Federal Register Comments," will store and manage comments and any personal information provided by the commenter. Public comments can be submitted via Regulations.gov, and these records are maintained in the Federal Docket Management System. OPM is committed to safeguarding this information and has detailed specific procedures for accessing and contesting records.