Search Results for keywords:"system of records"

The Social Security Administration (SSA) announced changes to its records systems under the Privacy Act of 1974. This notice outlines the modification of certain existing records, specifically mentioning new guidelines for handling fees related to representative services. The changes include detailed updates about who can receive fees for services and how they are processed. Public comments on this modification are invited until January 2, 2025, and the new rules will take effect on that date.

The Government Accountability Office (GAO) is updating its system for managing personnel records to improve how it handles personal information. This revised system will help with tasks like hiring, pay, and performance management for GAO employees. The notice informs individuals about how their personal information is collected, used, and protected. Comments on this update can be submitted until March 10, 2021.

The U.S. Department of Energy (DOE) is modifying its existing Privacy Act system of records, named DOE-14 Report of Compensation, to comply with new formatting requirements and to ensure proper coverage of business processes and Privacy Act information. Key changes include updates to system locations and managers, revisions to categories of covered individuals and records, and modifications to policies for record storage, retrieval, and disposal. The update also involves removing magnetic tape and paper records and adopting cloud-based storage solutions while enhancing security measures. The document outlines procedures for record access, contesting record procedures, and routine uses of records, ensuring compliance with relevant federal privacy laws and guidelines.

The Consumer Financial Protection Bureau (CFPB) plans to eliminate the "CFPB.003 Non-Depository Institution Supervision Database" system of records. This system's records have been incorporated into the modified "CFPB.002 Supervision and Examination Records" to create a single system for supervisory information. The change aligns with the Privacy Act of 1974 and Office of Management and Budget guidelines, streamlining records management. Public comments on this proposal are accepted until February 3, 2025, with the rescindment set to take effect on February 12, 2025, barring any contrary comments.

The Department of Veterans Affairs (VA) is updating its system of records, specifically the "Health Information Exchange-VA." These changes involve renaming the system, updating contact and location details, and modifying how records are stored and accessed. The updated system focuses on sharing health information to improve veteran care and includes new categories of data and protection measures to ensure data security. The modifications also clarify how information can be shared with other organizations and government agencies while maintaining privacy protections.

The National Labor Relations Board (NLRB) has announced a new system of records called "NLRB Freedom of Information Act Records (NLRB-37)" as part of the Privacy Act of 1974. This system will keep track of requests and appeals made to the NLRB under the Freedom of Information Act (FOIA). It will be used to manage and store these requests and allow the NLRB to meet reporting requirements and manage FOIA-related activities. The NLRB is also rescinding two previous systems, NLRB FOIAonline (NLRB-35) and the Freedom of Information Act Tracking System (FTS) and Associated Agency Files (NLRB-32).

The Department of Commerce is planning to create a new system of records called "COMMERCE/DEPT-30, Public Affairs Records." This system aims to help the Department's Office of Public Affairs maintain communication with the media, civil society organizations, and the public based on regional and policy interests. The records will include data such as contact information, travel records, and press releases, and will support functions like research, storm documentation, and public communication. Safeguards will be in place to ensure that the handling of these records complies with legal and privacy standards.

The Department of Veterans Affairs (VA) is updating the "Patient Advocate Tracking System" records, now called "Patient Advocate Tracking System Replacement (PATS-R)-VA." These changes involve revising its system name, location, manager details, and record-keeping policies. They also include altering the uses of records, such as who can access them and under what circumstances, to improve data management and security. The amendments aim to protect personal information better and enhance processes for addressing patient advocacy within the VA system.

The Executive Office for Immigration Review (EOIR), part of the U.S. Department of Justice, is updating a system of records called JUSTICE/EOIR-004 to modernize the Recognition and Accreditation Program. This program helps provide legal immigration representation for low-income and indigent individuals by recognizing certain non-profit organizations and accrediting their representatives. The update includes an electronic system for easier application and management of records. Public comments can be submitted until May 19, 2025.

The U.S. Merit Systems Protection Board (MSPB) plans to create a new system called "Surveys for Special Studies of the Civil Service" under the Privacy Act of 1974. This system will collect, store, and use information for developing surveys like the Merit Principles Survey, which assess the health of federal workforce practices such as merit system principles and prohibited personnel practices. These surveys, carried out every few years, seek feedback from federal employees and aim to provide insights for policymakers. The information gathered will be managed and protected under specific regulations, ensuring individuals can access or amend their own records.