Search Results for keywords:"routine uses"

The Federal Energy Regulatory Commission (FERC), part of the Department of Energy, announced changes to their system of records related to employee requests for restoring lost annual leave. This notice, published in accordance with the Privacy Act of 1974, outlines modifications to routine uses of these records to respond to data breaches and other necessary disclosures. Individuals can comment on these changes within 30 days of publication, and further details are provided on how to access these records or contest them. The updated system is stored electronically, with strict access controls to ensure data security.

The Federal Energy Regulatory Commission (FERC) has announced updates to its system of records related to Equal Employment Opportunity (EEO) discrimination complaints, under the Privacy Act of 1974. These updates include new routine uses of the records, such as sharing information in the event of a data breach. Comments on the changes are open for 30 days from the date of publication. The system records details of complaints from FERC employees, applicants, and others involved in EEO cases, and all data will be stored securely with restrictions on access.

The National Endowment for the Arts (NEA) has issued a notice about its systems of records, as required by the Privacy Act of 1974. This update outlines changes in record systems and introduces new routine uses for the stored data, aiming to ensure that individuals can request information with accuracy and precision. The document also details various systems related to grants, personnel, finances, and complaint case files, specifying how these records are stored, accessed, and maintained. The changes reflect the adoption of electronic technology and administrative updates within the agency.

The Social Security Administration (SSA) has issued a notice in compliance with the Privacy Act of 1974 and Executive Order 14168, aiming to modify the system of records related to Social Security Numbers (SSNs). This notice includes updates such as revising categories of individuals covered, removing gender references, clarifying the system's location to include cloud-based environments, and improving readability. In addition, the SSA readdresses routine uses and safeguarding measures, and invites public comments on these changes by March 24, 2025. This initiative is intended to enhance privacy protection, system efficiency, and compliance with new federal directives.

The Department of Health and Human Services (HHS) is updating an existing system of records, named Federal Advisory Committee/Subgroup Member, Subscriber/Registrant, and Guest Speaker Records. This update includes adding records about guest speakers at advisory committee meetings and changing the system's name. New routine uses for the records have been established, such as sharing limited information about guest speakers’ qualifications and financial interests. The update aims to enhance transparency and ensure compliance with federal advisory committee regulations. Comments on the new and revised policies are invited until January 27, 2025.

The Department of Veterans Affairs (VA) is updating its Health Program Evaluation records system to improve clarity and security. The changes include updating how records are used, stored, and protected, and revising contact information for system managers. The VA is also making minor language adjustments to enhance understanding and ensure the system aligns with routine use guidelines. Public comments are invited, and the updated records system will take effect 30 days after its publication unless further changes are deemed necessary.

The Social Security Administration (SSA) has issued a notice to modify the Travel and Border Crossing Records system, initially published in 2019, in accordance with the Privacy Act. This modified system collects information about individuals who receive benefits and have traveled outside the United States, to ensure proper benefit payments under Titles II, XVI, and XVIII of the Social Security Act. Public comments are invited on the changes, especially concerning routine uses, before they become effective on March 31, 2021. The modifications include updates to contact information, records retention, and disposal practices, as well as corrections to stylistic and typographical errors.

The Department of Energy (DOE) is proposing changes to its existing Privacy Act System of Records, known as DOE-28 General Training Records. This update aims to meet new formatting guidelines from the Office of Management and Budget (OMB) and enhance the protection of personal information. The proposal includes removing certain office locations, updating and adding new ones, and altering how such systems operate, especially with the implementation of cloud storage. Additionally, several routine uses of personal information are being revised or newly introduced to ensure better management of data and assist in responses to potential data breaches.

The Department of the Navy is updating the system of records known as the "Marine Corps Marathon Automated Support System" to the "Marine Corps Marathon Organization Event Records." This update includes expanding the types of events and individuals covered, adding medical treatment information, and integrating standard Department of Defense routine uses. Furthermore, the new system will allow more information sharing outside the Department of Defense and update various sections to improve clarity and accuracy. The changes will take effect upon publication, but comments on the Routine Uses are accepted until January 27, 2025.

The Department of Defense (DoD) is updating and reissuing a system of records called the "Defense Repository for Common Enterprise Data" (DRCED), now designated as DoD 0004. This system collects and maintains data on various individuals related to the DoD to improve business operations and mission readiness through better data management. The update includes changes to the system location, management, and the purpose of the records, as well as proposals for exempting certain information from Privacy Act provisions. The DoD invites public comments on these modifications, especially regarding routine uses of the data.