Search Results for keywords:"Privacy Act of 1974"

The U.S. Department of Energy (DOE) is modifying its existing Privacy Act system of records, named DOE-14 Report of Compensation, to comply with new formatting requirements and to ensure proper coverage of business processes and Privacy Act information. Key changes include updates to system locations and managers, revisions to categories of covered individuals and records, and modifications to policies for record storage, retrieval, and disposal. The update also involves removing magnetic tape and paper records and adopting cloud-based storage solutions while enhancing security measures. The document outlines procedures for record access, contesting record procedures, and routine uses of records, ensuring compliance with relevant federal privacy laws and guidelines.

In the Federal Register notice document published on December 21, 2020, a correction has been made. The date mentioned in the DATES section on page 83084, third column, lines two and four, has been changed. The original date "January 20, 2021" should now be read as "January 21, 2021." This change ensures the document reflects the correct deadlines.

The Social Security Administration (SSA) announces a new matching program with the Center for Medicare & Medicaid Services (CMS) in line with the Privacy Act provisions. This program aims to identify Medicare enrollees aged 90 and above with inactive records for at least three years to verify their ongoing eligibility for Social Security benefits. The program will also help detect and analyze potential fraud. SSA will use this information to assess and ensure the rightful distribution of benefits and refer any suspected fraud cases to the Office of the Inspector General for investigation.

The Federal Energy Regulatory Commission (FERC), part of the Department of Energy, announced changes to their system of records related to employee requests for restoring lost annual leave. This notice, published in accordance with the Privacy Act of 1974, outlines modifications to routine uses of these records to respond to data breaches and other necessary disclosures. Individuals can comment on these changes within 30 days of publication, and further details are provided on how to access these records or contest them. The updated system is stored electronically, with strict access controls to ensure data security.

The Office of Personnel Management (OPM) has announced the creation of a new records system called "OPM/Central-23 FEHB Program Enrollment Records." This system will gather and maintain information about people enrolled in the Federal Employees Health Benefits (FEHB) Program and their family members. The records will be used to manage various processes like verifying eligibility and enrollment, handling premiums, and evaluating the effectiveness of the FEHB Program. The new system is set to improve transparency and help OPM respond better to inquiries under the Privacy Act of 1974.

The Department of Energy (DOE) is announcing a modification to its Privacy Act System of Records, specifically the DOE-31 Firearms Qualifications Records. This update aims to align with new formatting standards and ensure proper coverage of business processes and Privacy Act information. Key changes include adding the National Nuclear Security Administration (NNSA) Headquarters as a system location, removing certain addresses, updating routine uses, and incorporating cloud-based services for records storage. The modifications also extend the time allowed for filing appeals from 30 to 90 days, complying with privacy laws and practices.

The Department of Veterans Affairs (VA) is updating the "Patient Advocate Tracking System" records, now called "Patient Advocate Tracking System Replacement (PATS-R)-VA." These changes involve revising its system name, location, manager details, and record-keeping policies. They also include altering the uses of records, such as who can access them and under what circumstances, to improve data management and security. The amendments aim to protect personal information better and enhance processes for addressing patient advocacy within the VA system.

The Board of Governors of the Federal Reserve System is updating a system of records known as BGFRS/OIG-1, "FRB—OIG Investigative Records." These records are maintained by the Office of Inspector General (OIG) and are used for investigations related to the Board's and the Consumer Financial Protection Bureau's (CFPB) programs. Changes include adding new types of records like video and audio recordings to comply with an executive order and updating access controls and retention policies. The modifications aim to improve oversight, transparency, and cooperation with other federal, state, or local agencies.

The U.S. Environmental Protection Agency (EPA), through its Office of Mission Support, is creating a new system of records called the Online Library System (OLS). This system will help manage data from libraries within the EPA National Library Network. OLS will collect personally identifiable information (PII) under the Privacy Act of 1974, and it includes modules for managing library subscriptions, material dispersals, and tracking which library materials are borrowed by registered individuals. Public comments on the system can be submitted until March 25, 2021.

The Animal and Plant Health Inspection Service (APHIS), part of the U.S. Department of Agriculture (USDA), has announced a delay in the implementation of a set of record exemptions related to the Privacy Act. Originally set to be effective from January 10, 2025, these exemptions will now be postponed until April 11, 2025, following a regulatory freeze directive from the President. The records pertain to the Smuggling Interdiction and Trade Compliance National Information Communication Activity System (SNICAS), which tracks activities to prevent illegal importation of commodities. The delay allows APHIS to further review the exemptions, which restrict public access to certain law enforcement records.