FR 2024-30471

The document issued by the U.S. Department of Energy (DOE) addresses modifications to the Privacy Act System of Records, specifically concerning the DOE-25 U.S. Commuter Locator and Parking Space Information System. These changes are part of an effort to comply with the Privacy Act of 1974 and Office of Management and Budget (OMB) guidelines, ensuring that personal information is handled appropriately. The updates include various administrative and procedural changes, reflecting both the advancements in technology and evolving privacy needs.

General Summary

The DOE is making updates to its Privacy Act System of Records to better align with federal privacy laws and technological advancements. This involves amending the structure and practices surrounding the DOE-25 System, which manages parking permits and related information for employees and visitors. Key modifications include incorporating new federal locations, updating management details, and expanding the types of data collected. There are also changes to how records are safeguarded and accessed, now leveraging cloud storage solutions that meet federal security standards.

Significant Issues and Concerns

One notable issue is the use of technical language and legal references throughout the document, such as mentioning the "OMB's Memorandum M-17-12" and the "FOIA Improvement Act of 2016", without providing context or definitions. This could make the document inaccessible to readers who are not familiar with federal guidelines or legal jargon.

The section detailing the "Routine Uses of Records Maintained in the System" is particularly lengthy and complex, potentially leading to confusion about how personal data is used. Furthermore, the security measures described for storing records are somewhat vague, lacking specific details that might reassure stakeholders about data protection.

Impact on the Public

For the general public, especially those who are DOE employees or visitors, the document outlines important changes in how their personal information is managed, particularly regarding parking permits. It signifies a movement towards more modern and secure methods of data handling, yet, the complexity of the document may lead to misunderstandings about one's privacy rights and data usage.

For DOE employees and contractors, the changes might bring enhanced security protocols and potentially streamline administrative processes related to parking. However, the rigorous procedures for accessing or contesting records could present obstacles for individuals seeking to manage their data effectively.

Impact on Specific Stakeholders

For stakeholders directly involved in data management at the DOE, these updates are likely positive, as they standardize and secure data handling processes in accordance with federal mandates. They are also expected to facilitate inter-agency cooperation in the case of data breaches, in alignment with modern privacy requirements.

However, individuals tasked with navigating these changes, such as administrative staff or those who provide public assistance, may face challenges due to the document's complexity and the detailed procedural requirements. This could require additional training or resources to aid in understanding and implementing the modified practices effectively.

Overall, while the intentions behind these updates are to enhance privacy protection and data management practices, the document's technical nature may limit its effectiveness in communicating changes to a broader audience. Ensuring accessibility and clarity, alongside implementing these technical advancements, will be crucial for success.