FR 2021-02338

The document under discussion is a notice from the Council of the Inspectors General on Integrity and Efficiency (CIGIE) about establishing a new system of records called the PRAC Data Warehouse System (PDWS)—CIGIE-5. This system is subject to the Privacy Act of 1974. Originally, there was an error regarding how public comments were to be submitted, mistakenly directing people to the Federal Rulemaking Portal. This notice serves to correct that error and extends the comment period for this proposed system.

General Summary

Initially published on January 27, 2021, and incorrectly directing readers to the Federal Rulemaking Portal for comments, this notice aims to clarify the error and inform the public that comments should be submitted via mail or email. The corrected notice provides clear instructions on how individuals can make their voices heard concerning the PRAC Data Warehouse System.

Significant Issues or Concerns

A primary concern lies in the initially provided incorrect instructions, which may have deterred or misled potential commenters during the public engagement process. Such mistakes could reduce public participation, as individuals might have attempted to comment through an unavailable online portal. Moreover, since this correction does not specify any new conclusion date for the extended comment period, potential confusion may still arise regarding the time window for submissions.

Additionally, the document provides only two methods for submitting comments, i.e., by mail and email. The absence of an official online form on a website may limit accessibility or convenience for some members of the public who might prefer more integrated electronic submission systems.

Impact on the Public

Broadly, the correction in the document aims to enhance public engagement by ensuring that comments are appropriately directed and considered. However, the absence of a more accessible online commenting mechanism, combined with the document's technical language, could inadvertently exclude individuals who might otherwise contribute their views and concerns.

The effectiveness of the comment period, extended though it might be, depends significantly on the public’s understanding of how to engage with the process and their awareness of any new deadlines. Thus, clear communication remains paramount for effective public participation.

Impact on Specific Stakeholders

For stakeholders closely involved with or affected by the PRAC Data Warehouse System—such as privacy advocates, data managers, and other governmental interior workers—this document plays a crucial role. Accurate submission methods provide these stakeholders the opportunity to scrutinize or support the implementation and management of such data systems in line with privacy regulations.

Conversely, government agencies involved in the oversight might face criticisms due to the initial oversight displayed in the incorrect notice. Transparency and accountability are vital, especially when introducing systems affecting data privacy. Consequently, CIGIE and other agencies need to ensure clarity to maintain public trust and effective governance.

Overall, this notice opens the door for feedback and adjustments which could beneficially shape the PDWS, but only if stakeholders can easily access and engage with the commenting process.