FR 2021-01085

The document published by the Office of Refugee Resettlement (ORR), part of the U.S. Department of Health and Human Services, details revisions to the forms used for managing the placement and transfer of Unaccompanied Alien Children (UAC) within care provider facilities. These updates are part of an initiative to integrate the document handling process into a new system known as UAC Path. Public comments are invited on these proposed changes to ensure the forms' efficiency and utility. This invitation is extended mainly to ORR grantee and contractor staff and other Federal agencies, although it may include broader public input.

Summary of Document

The core proposal involves revising several forms that facilitate the placement and transfer processes of UAC referred to the ORR by Federal agencies. These forms are being updated to enhance their functionality when incorporated into the new case management system. The revisions include formatting adjustments, the addition of new questions, and supplementary sections aimed at collecting more comprehensive information about the children. Notably, there are 13 forms currently in use, with 4 additional ones proposed. The public has 60 days from the notice's publication to provide feedback.

Significant Issues or Concerns

One significant issue is the sheer volume of updates and new information across numerous forms, which could be daunting for both stakeholders and respondents to navigate. For instance, the UAC Referral form (Form P-7) has numerous fields rearranged, removed, or added, making the process potentially more complex. The document also increases the time required to complete many forms, which might suggest inefficiencies or a heavier workload without clear explanation.

Another concern is the reliance on specific jargon and program-related language that may not be readily understandable to individuals unfamiliar with the program's intricacies. Additionally, the potential costs and resources required to update and manage these forms might not proportionately enhance the operations if the revisions don't lead to significant improvements.

Impact on the Public

Broadly, these revised forms and the introduction of UAC Path should streamline processes for managing the care of unaccompanied children. Ideally, improved data handling and systematic updates could foster better care standards and facilitate timely placements, directly benefiting the children and care providers involved. However, without clear and accessible documentation, understanding and participation from the wider public may be limited, potentially reducing the effectiveness of using public comment avenues for improvement.

Impact on Specific Stakeholders

For ORR grantee and contractor staff, these updates mean they may need to invest time and resources into learning and implementing these new procedures. The increased complexity in forms could require additional training but may eventually enhance accuracy and accountability in handling UAC cases.

Other Federal agencies who interface with the ORR might see improved collaboration if the UAC Path system delivers on its promise for better integration and data sharing. However, if the transition is not managed well, it could result in data migration issues or slow down current processes.

Overall, while the intent behind these revisions is to improve operational efficiency and data management, the complexity and potential workload increase could be a concern unless mitigated by proper support and clear communication strategies.

Providing feedback is critical in this process, and stakeholders should be encouraged to participate actively to ensure their perspectives are considered in finalizing these updates.