Overview
Title
Privacy Act of 1974; System of Records
Agencies
ELI5 AI
The DoD is updating a big computer system called DoD 0004 that keeps track of people connected to them, like soldiers and workers, to help them work better. They want people to know about the changes and are asking for thoughts, especially about how they use people's information.
Summary AI
The Department of Defense (DoD) is updating and reissuing a system of records called the "Defense Repository for Common Enterprise Data" (DRCED), now designated as DoD 0004. This system collects and maintains data on various individuals related to the DoD to improve business operations and mission readiness through better data management. The update includes changes to the system location, management, and the purpose of the records, as well as proposals for exempting certain information from Privacy Act provisions. The DoD invites public comments on these modifications, especially regarding routine uses of the data.
Abstract
In accordance with the Privacy Act of 1974, the DoD is modifying and reissuing a current system of records titled, "Defense Repository for Common Enterprise Data (DRCED)," DUSDC 01. This system of records was originally established by the Office of the Under Secretary of Defense (Comptroller) to collect and maintain records on various individuals, including active and retired Military Service personnel, their dependents, DoD civilian personnel, and other DoD- affiliated individuals, to support the DoD's defense business enterprise by using technology to synchronize and normalize data to improve affordability, performance, reporting, and mission readiness. This system of records notice (SORN) is being updated to support additional information systems being established within the DoD using the same categories of data for the same purposes. The system number is changing from DUSDC 01 to DoD 0004, to reflect its status as a DoD-wide system of records. The DoD is also modifying the system location, system managers, authority for maintenance of the system, purpose of the system, individuals covered by the system, record source categories, and notification procedures. Additionally, the DoD is issuing a Notice of Proposed Rulemaking proposing to exempt this system of records from certain provisions of the Privacy Act, in today's issue of the Federal Register.
Keywords AI
Sources
AnalysisAI
Overview
The Department of Defense (DoD) has released an update to a system of records known as the Defense Repository for Common Enterprise Data (DRCED), now designated as DoD 0004. This system plays a crucial role in managing data for individuals associated with the DoD, which includes military personnel, their families, and DoD civilian employees. The main goal of these revisions is to enhance business operations and mission readiness by improving how data is handled across the department.
Significant Issues and Concerns
One of the primary concerns is the complexity and technical nature of the document. It uses specialized language that may not be readily understood by the average individual, particularly those who might be affected by these updates. Ensuring that the general public can comprehend such notices is crucial for transparency and accountability.
Furthermore, privacy concerns arise from the vast array of personal data retained in this system. The document indicates that sensitive information like Social Security Numbers and medical records will be stored. This raises questions about data protection measures that will be implemented to safeguard this information. A clearer explanation of these protections could alleviate some public concerns.
The broad categories under which personal information may be used and shared are significant as well. Without detailed clarification, it may be difficult for concerned individuals to understand when and why their data could be disclosed outside the DoD.
Another area of concern is the lack of specified retention periods for the records. Not providing this information could pose issues related to both privacy and effective data management.
Lastly, the document mentions exemptions from certain provisions of the Privacy Act, which might stir privacy-related worries. Clarifying the reasons behind these exemptions could provide better assurance to the public about data handling practices.
Impact on the General Public
Broadly, the changes to the DRCED system may impact anyone affiliated with the DoD, from active military personnel to civilian contractors. Individuals may experience greater efficiency in the department's business operations due to the improved ways data is managed, which could affect how services and benefits are delivered. However, there may also be increased apprehension about privacy, especially regarding how personal data is shielded from unauthorized access or misuse.
Impact on Specific Stakeholders
Specific stakeholders, such as military members and their families, DoD employees, or contractors, are directly impacted by these updates. For these groups, the system's ability to efficiently manage and protect their sensitive information is of paramount importance. Positive effects include potentially swifter administrative processes and better resource management, benefiting mission readiness and potentially service delivery.
Conversely, the potential negative impacts revolve around privacy and how personal data might be accessed or shared, raising trust and security concerns. Furthermore, the lack of clarity regarding the role and coordination between various Chief Data Officers across different military branches could create confusion about responsibility and oversight in data management.
In conclusion, while the proposed changes to the DRCED system could lead to more effective data management practices which benefit the DoD's functioning, they also introduce several privacy and transparency issues that need addressing to assure all involved parties of the system's integrity.
Issues
• The document uses technical jargon and complex language that may not be easily understood by the general public who may be affected or interested in this system of records.
• There may be concerns regarding privacy due to the broad categories of personal information that will be retained within the system, including sensitive data such as Social Security Numbers and medical records. The document should provide more transparency on how such data will be protected.
• The categories of routine uses are very broad and may benefit from further clarification to ensure stakeholders fully understand under what circumstances their information may be shared.
• The document does not specify the length of time records are to be retained, which could be a concern for both privacy and data management.
• The system claims exemptions from several provisions of the Privacy Act, which may raise privacy concerns. The rationale for these exemptions could be more clearly explained.
• The mention of multiple Chief Data Officers from different branches (Army, Navy, Air Force) could be confusing without clear responsibilities or distinctions outlined for each role.